Privacy Policy

Effective Date: June 25, 2025

1. Data Controller & Contact

Organized by: Tri‑State Leadership Summit, Inc.

Address: 21 S Potomac St, Hagerstown, MD 21740
Contact Email: [email protected]

2. What We Collect

When you register or attend the event, we may collect:

>> Registration information: Name, email, phone, organization, title, address

>> Badge data: Badge scans at check-in and sessions

>> Session/activity participation and preferences

>> Accessibility, dietary, or special accommodations (optional)

>> Marketing opt-ins

>> Photographic or video images captured during the event

3. Why We Collect Your Information

We collect your information to ensure a smooth, safe, and personalized event experience. This includes:

>> Managing your registration and providing essential event updates

>> Granting access to sessions and tracking participation

>> Accommodating dietary and accessibility needs (if provided)

>> Improving the event through feedback and engagement data

>> Capturing and using photos or videos taken during the summit (see Section 6)

>> Sharing your name, title, company, and email with event sponsors and organizers for relevant post-event follow-up

We send occasional promotional emails related to the summit and future events. You’re automatically subscribed when you register, and these emails may include messages from select sponsors. You can unsubscribe at any time using the link provided in each email.

4. How We Use & Share Your Data

We use your data to run the event, communicate essential updates, and improve future events. Specifically:

>> Event logistics: Check-in, catering, session access

>> Marketing: All attendees are automatically subscribed. You may unsubscribe anytime.

>> Third-party vendors: We work with vendors (e.g., badge printing, catering, registration platforms) who process data on our behalf under strict confidentiality.

>> Organizers and Sponsors: Your name, email address, company, and title may be shared with official event organizers and event sponsors. These partners may contact you regarding services, offers, or post-event follow-up.

5. International Data Transfers

Data may be processed in the U.S. or transferred internationally, subject to appropriate safeguards.

6. Photography & Media Policy

By attending the Tri‑State Leadership Summit, you consent to being photographed and/or recorded by event staff. These photos and recordings may be used in promotional materials, social media, press releases, and the event website.

Please see the complete policy here: https://event.tristateleadershipsummit.com/media-policy

7. Data Retention

We retain your data for up to 3 years following the event unless you request deletion sooner, or unless longer retention is required by law.

8. Your Rights

You have the right to:

>> Access, update, or delete your personal information

>> Withdraw consent (e.g., for marketing or photo use)

>> Object to data processing or request portability

To exercise these rights, email us at: [email protected]

9. Security Measures

We implement industry-standard security measures to protect your information. No system can be guaranteed 100% secure.

10. Children

This event is intended for individuals 18 and over. We do not knowingly collect data from minors.

11. Changes to This Policy

We may update this policy. Any changes will be posted with an updated “Effective Date.” Your continued participation implies acceptance.